Hotel Accounts Payable Job in Kisumu, Kenya (45K)


Job Title: Accounts Payable

Department: Finance & Accounting

Reports to: Head Accountant

Location: Kisumu, Kenya

Gross Salary: KShs 35,000 – 40,000

Job Purpose: Assists the head accountant in running accounting and control functions of the company and ensure proper funds management.


  • Liaise and follow up with suppliers to request for invoices for payment for goods/services consumed.
  • Reconcile/review on daily basis, accounts payable transactions in the suppliers’ accounts. Ensure that all monthly suppliers’ statements tally with suppliers’ ledger in
  • Maintain vendor/suppliers files clearly indicating the serialization or other form of filing. Suppliers’ invoices should be filed in chronological and alphabetical order. Cheque payment voucher/Remittance advice should be kept in a separate file arranged in serial Oder. Serial number should be cheque number.
  • Provide supporting documentation for audits with regards to the suppliers/Accounts payables accounts.
  • Produced monthly aging reports for all suppliers to determine the period it takes to make payments to suppliers.
  • Maintain listing of accounts payables.
  • Receive suppliers’ invoices from store and confirm posting accuracy, all supporting documents such as LPO, Delivery notes and GRN are attached.
  • Originate petty cash vouchers on daily basis, ensure that they are serially numbered and post the same to the fusion.
  • Maintain a petty cash expenditure schedule in the format provided by Head Accountant. Ensure that all PCVs & IOUs are properly authorized before posting. All PCVs should be filed in serial order.
  • Ensure that Cash purchase control account is reconciled against payments on daily basis. The account should always read nil balance.
  • Preparation of suppliers’ payment on weekly basis or on demand and posting the same to fusion.
  • Generate and send out Debtor’s invoices on daily basis. Ensure that all checked out guest with balances are furnished with invoices for payment on daily basis
  • Follow up on, collect and allocate payments on daily basis.
  • Perform debtor’s reconciliations on daily basis.
  • Monitor customer accounts details for non-payments, delayed payments and other irregularities on daily basis.
  • Research and solve payment discrepancies on daily basis.
  • Generate aged analysis of debtors on monthly basis.
  • Maintain accounts receivable customer files and records on daily basis.
  • Transfer and reconcile credit card payments from credit card control account to bank on daily basis.
  • Ensure all other control account such as direct bank deposit, M-Pesa, Cheque received and control accounts are zeroed at end of the day.
  • Prepare bank deposits.
  • Develop a recovery system and initiate collection efforts.
  • Communicate with customers via phone, email or personally.
  • Update and report on debtor’s collection schedule on Friday or upon request.
  • Perform bank reconciliation on daily basis.
  • Prepare VAT online return by 16th of every month.PAYE,NHIF,NSSF
  • Prepare NSSF, NHIF, Catering levy and PAYE return by 5th of every month.
  • Follow departmental procedures, policies and SOPs.
  • Perform any other duties that may be allocated to you by head accountant.


  • CPA 3 or equivalent qualifications.
  • Knowledge of Material control and SunSystems will be an added advantage
  • At least three (3) years of practical experience in a busy commercial organization preferably Hotel.
  • Experience in hospitality industry desirable.
  • Good analytical and communication skills.
  • Have proven knowledge and work experience in computerized accounting system

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Job Summary:
Job Title
Job Category
Job Type
Company / Organization
Approx. Salary
Job Opening Date
Job Expiry Date
Job Details
Job Location

Kisumu, Kenya

Kisumu County

Accounting and Finance
Updated: April 17, 2019 — 2:57 pm