Real Estate Company Secretary Job in Kenya

Our client in the real estate industry is looking to recruit a Secretary to join their dedicated team.

Key Responsibilities

  • Typing and responding to emails and any enquiries and making use of email system (Outlook)
  • Company administration
    o Managing service providers (internet, office-cleaning etc.)
    o Co-coordinating car usage
    o Develop and implement simple office procedures
    o Creating and maintaining an orderly environment in the Head Office to facilitate productivity
  • Ability to multitask
  • Greet customers and direct them to the appropriate departments or individuals.
  • Maintain general company record systems and filing systems.
  • Organise, paperwork and scan it for digitalization
  • Keep and maintain office diary and follow appointments as diarized.
  • Arrange meeting room and conference facilities Schedule also attend meetings, create agendas and take minutes
  • Order and maintain stationery and equipment
  • Use content management system (CMS) to maintain and update website
  • Arrange in-house and external events.
  • Preparing completion documents for customers who have completed plot payment for the purposes of Title processing.
  • Alert customers when their documents are ready for collection
  • Present Titles and relevant documents to clients.
  • Send weekly messages to clients via advantas
  • Screen documents and set up conference calls and take messages

Qualifications & Skills

  • A distinction in Secretarial Studies (KNEC) certificate preferred.
  • Events organization skills/project management.
  • Minimum of 2 years’ clerical experience in a busy environment preferably in real estate.
  • Excellent organization and diarizing skills
  • Ability to write business letters and documentation in good business English.
  • Knowledge of specific software programs, including Word, Excel, Adobe Acrobat etc
  • Experience maintaining and prioritizing a manager’s calendar
  • Exceptional verbal communication skills

If qualified kindly send your CV to vacancies@jantakenya.com clearly indicating “Secretary” on the subject line by 13th April 2019.


Business Administration
Updated: April 11, 2019 — 4:57 pm