Save the Children Cross-Border Coordination Mechanism Quick Reference Guide Consultant in Kenya

Save the Children | East and Southern Africa Office

Terms of Reference for Writing Programmatic Quick Reference Guide for Cross-Border Coordination Mechanism

Background: Cross Border Coordination Mechanisms in East and Southern Africa

The last decade has seen a dramatic increase in the global mobility of people. The global regular migrant stock had reached 258 million by late 2017. {UN DESA, International Migration Report 2017}. Migrants from poorer countries, which are often harder to capture in official data, are of particular concern from a development and humanitarian perspective: they are often amongst the most vulnerable populations. Because of the overall rise of movement of people, there is also a marked increase of Children on the Move.

The comprehensive protection of unaccompanied and separated migrant children (USMC) requires the coordination and cooperation of a large range of stakeholders, often from more than one country. Government departments mandated to protect vulnerable children have to interact with immigration and internal affairs departments, departments of education and health, and more.

Particularly across borders, the protection of USMC requires close coordination between governments to ensure that case management is not disrupted or impeded by the national border, ensuring that the children’s best interest is the most important guiding principle.

In Southern Africa, over the last 10 years, Save the Children has established bilateral cross-border coordination mechanisms between five governments, growing over the years into a significant improvement in the protection of USMC by harmonising case management, standard operating procedures, and facilitating communication.

Save the Children’s East and Southern Africa Regional Office’s Regional Programming Unit (RPU) continues to work towards expanding the bilateral meetings, particularly in East Africa. In order to communicate this cost effective and successful approach to strengthening the protection of USMC, the RPU has drafted a detailed guidebook on establishing cross-border mechanisms for the protection of USMC. This guidebook draws on the experience from country offices and the extensive project documentation and is a detailed programming reference.

Objective and Scope of Work

The successful candidate will be required to produce a 15-20 page long Quick Reference Guide on the cross-border coordination mechanism, outlining the how and why of the approach in an easily accessible and informative way.

This quick reference guide will draw extensively (if not exclusively) on the detailed information captured in the drafted detailed programming reference that is already available.

Hence, the focus on the work is to extract key information and repackage it in a format that is user-friendly and relevant to a broader audience, including NGO staff at different levels, government stakeholders and others.

The key aims of the Quick Reference Guide:

  • Communicate the rationale for cross-border coordination for the protection of migrant children;
  • Convey in summary form the processes of the Save the Children bilateral and regional cross-border coordination mechanism (as detailed in the drafted Guidebook);
  • Convey step-by-step guidance for replication based on current and past Save the Children experience of implementing the model, as detailed in the draft guidance which will serve as source document for this consultancy
  • Highlight the achievements of the participating governments and other stakeholders who lead the mechanisms implementation;

The output should achieve these aims with an emphasis on accessibility, including highlight boxes, flowcharts, infographics, key quotes, and a limited use of large amounts of block text.


15 to 20 page Quick Reference Guide

Roles and Responsibilities

The Consultant:

  • Review of current Guidebook content to determine key information.
  • Extracting key information on the cross-border mechanism and presenting it in an accessible and practicable way.
  • Regular and transparent reporting on progress to RPU, including any delays or challenges as they develop.

Save the Children and RPU: (based in Pretoria and Nairobi)

  • Assisting with any addition information required not available in the guidebook document.
  • Answering any questions clarifying the exact needs of the document.


10 days


  • Experience in creating similar documents, preferably for Save the Children
  • Desirable: Child protection background
  • Prior work on the topic of child migration an advantage
  • Familiarity with Save the Children publications and standard an advantage
  • Ability to work independently
  • Ability to deliver high quality output on time

How to Apply

Interested applicants can view the TORs and send their applications to

The openings will close on 22nd May 2019.

Communications and Media, NGO and UN
Updated: May 17, 2019 — 1:45 am