Operations & Administration Manager Job in Nairobi (70K)


Position: Operations & Administration Manager

Location: Nairobi

Nature of job: Full time

Salary: Kshs 70,000.00

Summary: Our client distributes clean water in trucks. They are seeking to hire an Operations & Administration Manager with a strong background in marketing and Fleet management.

Under general directions the incumbent supervises and coordinates companies activities and operations (water sales to client’s/water point sales to other vendors/suppliers, tank cleaning services & exhauster services); coordinates assigned activities; and provides highly responsible staff assistance to the company.

Duties and Responsibilities

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

General business development. This entails prospecting for new business, plan persuasive approaches that will convince potential clients to deliver growth in the company’s three main product offerings through a structured comprehensive marketing & advertising strategy. Identify opportunities for improving service delivery methods, client satisfaction and operating procedures; identify resource needs and implement these improvements.

Coordinate the organization’s staffing requirements, shifts and operational activities and maximize all available resources (water trucks & equipment, staff) at all times.

Participate in the development and implementation of goals, objectives, policies and priorities; recommend and ensure implementation of these results-driven policies and procedures in a timely fashion.

Direct, coordinate and review the work plan for the company; assign work activities and projects; monitor work flow; sub contractors’ and other service providers’, review and evaluate work deliverables, methods and procedures; meet with staff bi-weekly to discuss performance to identify and resolve problems.

Oversee company’s maintenance functions for the water point, borehole equipment, trucks, motor bike and other equipment. The incumbent must have a sound technical know-how and experience to ensure proper maintenance and service knowledge and hands on experience/competencies to ensure all infrastructure, pumps, trucks & related operational equipment are in good working condition at all times

Ensure all statutory compliance is adhered to – in areas of inspections, licenses and insurance

Maintain and update service & maintenance records to include a file for each truck/crew

Routine updating of the maintenance checklists for all vehicles.

Manage & Control by checking mileage, mean consumption rates, routes, travel logbooks vs. the tracking systems and update for approval re-fueling vouchers/LPO’s

Prepare and present the daily, weekly & monthly operations reports. Present the Quarterly Performance Reviews.

Select, train, motivate and evaluate/appraise performance of personnel; work with employees to correct deficiencies; implement discipline and effect termination procedures as necessary.

Participate in the development and administration of the company’s annual PLAN budget; forecast funds needed for staffing, training, equipment, materials and supplies; monitor and implement approved expenditures; recommend adjustments as necessary.

Liaise with internal and external auditors for periodic accounting and operational systems examination.


  • 3-4 years ‘prior experience working in truck & logistics fleet management with strong operational management skills
  • Previous experience in Sales and marketing will be an added advantage
  • A business degree and a professional course CPA will be an added advantage.
  • Strong entrepreneurial skills.
  • The ideal candidate must be honest, hardworking & committed.
  • Have good analytical skills and have good situational awareness at all times.
  • Must be able to deliver and exceed expectations in a challenging environment.
  • Ability to attain growth targets semi-independently/autonomously.

How to Apply:

Qualified candidates are encouraged to send CVs quoting relevant skills and experience to careers@britesmanagement.com

Interviews will be done on a rolling basis until the position is filled.

Only the shortlisted candidates will be contacted.

Job Summary:
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Nairobi, Kenya

Nairobi County

Business Administration
Updated: May 18, 2019 — 3:24 am