ACTED Senior Project Development Officer Job in Nairobi, Kenya


Job Re-Advertisement: Senior Project Development Officer (National position only)

Department: Project Development Department

Contract Type: Fixed

Duty Station: Nairobi with regular travels to the field

Starting Date: August 2019

ACTED is a non-governmental organization whose vocation is to support vulnerable population worldwide and to accompany them in building a better future. ACTED was created in 1993, is governed by the French law and has its headquarters in Paris, France.

ACTED Kenya is looking for a self-driven and a self-oriented professional to fill the position of a Senior Project Development Officer

Reporting to the Country Project Development Manager, the successful candidate will work closely with Project Development Department within the ACTED Kenya offices.

Main Objective

The Senior Project Development Officer (PDO) contributes to the development of project proposals in line with ACTED’s global and in-country programme strategy, and ensures proper grant management, incl. timely reporting of project achievements to donors.

The Senior PDQ facilitates internal communication and coordination with relevant departments, and contributes to ACTED external communication strategy.

Specific Objectives include:

1. Contribute to the funding of ACTED’s programming strategy;

2. Ensure good donor relations through proper, qualitative and timely grant management;

3. Facilitate internal coordination and communication and mentor a POI/ PDA (if any);

4. Raise ACTED’s profile and credibility with external stakeholders by communicating a positive image of ACTED’s activities and engagements in the country.

Duties and Responsibilities

1. Fundraising

 Analyse the country’s socio-economic situation, (donor) trends, needs and gaps;

 Regularly conduct stakeholder analysis, in particular who does what and where (3W)

 Maintain active and regular working relationships with donors

 Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, Alliance2015, consortia and academia;

 Regularly update a directory of donors, international and local NGOs, other partners and stakeholders;

 Contribute to the reporting to national and local authorities as required by ACTED

 registration/legal status in country;

 In the absence of Technical Coordinators, represent ACTED in key clusters and working group meetings.

Fundraising and proposal development

 Identify funding opportunities;

 Contribute to the identification of potential relevant international and/or local partners (private sector partners, national and international NGOs, think tanks, academia, etc.) to be included in proposals;

 Liaise with AMEU to contribute to the ToRs of assessments to be conducted for proposal development and to request their input in the logframe development (esp. formulation of SMART indicators);

 Contribute to the development of fundraising documents (be it expression of Interests/ Concept Notes/Proposals) in line with ACTED country strategy and donor requirements and in close collaboration with ACTED HQ GMU (Grant Management Unit) and finance;

 Liaise with Area Coordinators, Project Managers and Technical Coordinators to ensure that proposals are relevant and technically sound;

 Integrate learning from previous interventions (e.g. lessons learnt and best practices) into new proposals

 Involve FLATS teams in the development of fundraising documents, particularly finance for the budget and logistics in case of specific donor procurement rules.


 Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and ACTED HQ GMU and finance;

 Read thoroughly all contracts before signature, seeking ACTED HQ GMU and finance advice when required.

2. Grant Management

Contract follow-up

 Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by Programme, AMEU and FLATS team;

 When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek ACTED HQ Program Department advice on potential solutions that would meet donor rules.


 Participate in and take minutes of kick-off and close out meetings for each project

 Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflow;

 Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from AMEU;

 Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports;

 Contribute to the monthly update of the Reporting Follow Up (RFU) and ensure smooth and regular communication with ACTED HQ GMU.

 Ensure ad hoc requests from donors are addressed in liaison with the CD, programme and support teams;

Partner Follow-up

 Liaise with partners when required to develop relevant grant agreements in close coordination with ACTED HQ GMU and finance;

 Ensure partners report to ACTED in a timely and qualitative manner as per the requirements of the grant agreement.

3. Management and Internal Coordination

Staff Management (if any}

 Manage a Project Development Intern and/or Assistant(s) if any, following up the work plans and day-to-day activities;

 Mentor the POI and/ or PDA with the aim of strengthening their technical capacity.

Internal Coordination and Communication

 Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the various ACTED coordination meetings

 Ensure these meeting minutes are sent monthly to HQ;

 Keep ACTED HQ GMU and finance updated on latest developments, opportunities and challenges so that GMU can best advice on the way forward.


 File properly contractual project documents both in hard and soft copies

 Update regularly the Resource centre at the office with appropriate and relevant external and internal resources

4. External Communication

 Contribute to ACTED external communication strategy by feeding regularly ACTED HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for ACTED communication tools, including, but not limited to, ACTED Newsletter, websites and ACTED Annual Report;

 Ensure the update and design of in country communication and visibility tools and publications, their dissemination and availability to ACTED teams, as well as the capitalization of media and pictures of the mission;

Key Performance Indicators

 % success rate of proposals;

 % of proposals submitted in a timely manner;

 % of reports submitted in a timely manner {for final reports by ACTED internal reporting deadline];

 Regular and timely holding of internal coordination meetings and submission of minutes/reports to


 Number of internal and/or external articles/news/videos, etc. published about ACTED mission during the past 6/12 months.

Requested Profile

 Master Level education in International Relations, Development Studies, Humanitarian Aid or a relevant field.

 Masters Level education or post graduate Diploma in Sociology is desirable

 5+ years of solid experience in the Humanitarian Field, Donor Relations, Project Development, management and monitoring systems, preferably in INGOs are required.

 Fluency in written and spoken English

 Proficiency in French is desirable to enable easy flow of communication with French speaking countries

 Strong Writing abilities and analytical skills

 At least 2-3 years of working experience in regions with unstable security either in Africa, Asia, or the Middle East;

 Demonstrated communication and organizational skills;

 Proven ability to work creatively and independently both in the field and in the office;

 Knowledge of local languages and/or regional experience will be an added advantage

How to Apply

Qualified candidates with the required skills are invited to submit their applications accompanied by detailed curriculum vitae detailing three work related referees and contacts to and received on or before 5.00PM on 9th August 2019, with the subject line “SENIOR PROJECT DEVELOPMENT OFFICER”.

Please do not attach any other documents while sending your applications, if required they will be requested at a later stage

ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitment.

ACTED has a strong commitment to (PSEA) Protection from Sexual Exploitation and Abuse, and has the policies and procedures in place to address this.

Please note:

 This position is open ONLY for Kenya Nationals;

 Only shortlisted candidates will be contacted.

ACTED is an Equal Opportunity Employer.

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Nairobi, Kenya

Nairobi County

Community Development, NGO and UN, Project Management
Updated: August 5, 2019 — 7:34 am