HIV-TB Study Administrative Assistant Job at Kenyatta National Hospital


HIV-TB Study

The Office of Research and Program at Kenyatta National Hospital in collaboration with the University of Washington is seeking to fill the following position.

Position: Administrative Assistant

Location: Kenyatta National Hospital

Reporting to: Study Administrator and Principal Investigator

Roles and Responsibilities.

  • Prepare payroll for the project staff, follow through the payment and submit statutory deductions to relevant bodies.
  • Implement financial and administrative policies as established by KNH and Various donor partners
  • Follow Payment vouchers and other accounting documents through KNH finance department to ensure they are paid in time are properly described, filed and stored safely.
  • Ensures that petty cash is available and its management is according to the set guidelines and cash counts are done from time to time.
  • Maintain a well updated asset register for all the project and ensure all assets are properly labeled and recorded in the asset register.
  • Prepare and maintain records of correspondence with institutional review boards, ethical review committees, donors and collaborators.
  • Coordinate and make arrangements for venues for meetings and training sessions.
  • Coordinating and reporting progress of the study administrative activities.
  • Maintain personnel files i.e. CVs, appointment letters, contracts, leave records etc.
  • Ensuring staff paychecks are processed on time, as well as preparation and payment of locum salaries and benefits.
  • Procuring of office, lab and clinic supplies.
  • Keeping supplier records and maintaining the supply reorder levels.
  • Other duties as they may be assigned by the administrator.


  • Applicant should be a holder of Diploma in project management/ Business management or a related field.
  • At least 3 months experience in administration position
  • Proficient in the use of Ms excel
  • Ability to work with minimal supervision
  • Strong analytical, organizational, written, and verbal communication skills

Applications must include the following:

  • CLICK HERE to complete our online application form
  • Complete CV with 2 referees indicating their telephone contacts and email contacts
  • MUST attach all the relevant certificates and testimonials

If qualified for the above post, please send your CV to the email by Close of Business 19th August 2019

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Nairobi, Kenya

Nairobi County

Business Administration
Updated: August 15, 2019 — 12:04 am