The State University of New York Center for International Development (SUNY / CID) is currently accepting expressions of interest from qualified candidates for a potential Finance & Administration Director position on a DFID-funded program in Kenya.
The Finance & Administration Director will report to the Team Leader and will be responsible for contract management; oversight of procurement and subcontracting; budgeting, financial management and reporting; human resources management, and the general administrative support for an anticipated DFID program.
S/he works in partnership with the Team Leader to ensure that the project team has the administrative and financial support required to deliver on the Terms of Reference and approved workplans.
Key Roles and Responsibilities
- Ensure compliance with DFID and Research Foundation for the State University of New York (RFSUNY) policies, regulations and procedures governing the project contract.
- Oversee the development of administrative and operations management systems and processes required to support project implementation, ensuring compliance with DFID and RF SUNY policies and regulations.
- Manage the provision of operational support to project activities, ensuring that project senior management and program staff have the support required to implement the Terms of Reference.
- Manage implementation of financial, administrative, and human resources (HR) policies and procedures that meet project needs and corporate and client requirements.
- Provide ongoing financial administration to the project including approvals of purchase requisitions, consultant agreements, vendor invoices, and client invoices.
- Oversee procurement efforts for the project including selection and negotiation with vendors, and management of subcontractors on the project in compliance with DFID and RFSUNY procurement regulations.
- Supervise institutional subcontracts and sub-agreements with assistance from the home office project team (Finance and Contract Manager, in particular).
- Guide the administrative team on aspects of project annual work planning, and ensure that quality operational plans, budgets, and reports are submitted as per contract agreements.
- Ensure that project budget projections, expenditure, tracking and reporting are in accordance with DFID and project requirements, procedures, and practices for compliance and audits.
- Create and maintain financial reporting and tracking systems and provide financial performance updates on project activities.
- Ensure accuracy and completeness of monthly financial reports.
- Develop and manage project banking procedures and transactions.
Human Resources & Performance Management
- Oversee all human resources management functions – recruitment, hiring, transition and termination; benefits administration; performance appraisal and ongoing performance management; leave tracking; rewards and recognition; disciplinary processes – in collaboration with RFSUNY’s human resources department.
- Supervise all financial, administrative and operational project support staff.
- Ensure that staff, team members and consultants understand their roles and responsibilities and comply with contract requirements, DFID and RFSUNY HR policies and procedures for hiring, performance reviews, terminations, etc.
- Provide training to staff on project procedures as well as building skill-levels of project staff in the area of finance, administration, and project management.
General Project Management
- Contribute to monthly and quarterly reporting processes, to enable the Team Leader to provide regular status and progress reports to DFID and RFSUNY.
- In collaboration with the Team Leader, coordinate with the home office project management team to assure that all managerial and administrative matters are communicated and actions comply with the provisions of the contract and with DFID.
- Serve as acting-in-charge in absence of the Team Leader and represent RFSUNY and the project to DFID, the host country government and other key stakeholders, as assigned.
- Liaise with US-based project management team on all operational and financial issues.
Preferred Skills / Prerequisites
- Bachelor’s degree (minimum), or a master’s degree (desirable), in business administration, finance, accounting, management, or other relevant field.
- At least 10 years of professional work experience in the financial and administrative management of large complex development projects, including with DFID funding.
- Supervisory and/or management work experience including:
- direct supervision of professional and support staff;
- quality evaluation of staff performance and deliverables;
- contract management (required); and
- ability to lead large complex programs and motivate multidisciplinary, multicultural teams.
- Excellent financial management skills and knowledge of latest management tools and computer applications.
- Ability to set priorities, multi-task.
- Strong analytical and computer skills, with emphasis on budgeting and financial analysis.
- Excellent organizational skills.
- Excellent written and spoken English communications skills.
- (10+) years of experience, a bachelor degree, and experience with DFID-funded projects
To be considered for this position, an applicant must submit the following:
- Updated CV
- Cover Letter that describes how the candidate meets the minimum qualifications
Please send a resume, cover letter and three professional references to email@example.com by December 20, 2019.
Please include “Kenya Finance & Administration Director” in the subject line of your transmission.
Kenyan Nationals strongly encouraged to apply.
This position is contingent on project award.
Only short-listed candidates will be contacted.