NGO Program Accountant Job in Kiambu, Kenya

Vacancy Announcement: Program Accountant 1

HOPE worldwide Kenya has a vacancy for an Accountant who will be based in HWWK’s Head Office at Kiambu.

The position reports to the Program Accountant 2 and Finance & Grants Manager.

1. Job Summary – Purpose

The position is responsible for processing payments, making accounting entries and ensuring adherence to all applicable approvals and completeness of all accounting documents – ensures adherence to professional standards, legislation and internal policies and procedures.

2. Duties and Responsibilities

R1. Budgeting and Financial Reporting

T.1 Provide support on annual program budget development and create cost libraries to advise program budgets
T.2 Sound understanding and monitoring of annual and monthly budget
T.3 Monitor monthly expenditure against overall budget, ensure expense to be incurred is allowable, allocable and reasonable and advise accordingly
T.4 Compile monthly / quarterly Financial reports and submit as per donor requirements
T.5 Preparation of timely monthly / quarterly management accounts and dissemination to relevant stakeholders by the 15th of following month/ quarter
T.6 Maintain monthly follow up register and flag outstanding actions

R2. Monthly Accounting Activity

T.7 Maintain updated books of accounts in the accounting system and complete records of all support documentation
T.8 Ensure accurate data entry in relation to amount and account allocation, and any other dimensions as per the accounting standards of the program
T.9 Prepare accurate bank reconciliations for assigned project accounts and deal with reconciling items conclusively
T.10 Prepare accurate cash reconciliations for assigned project accounts
T.11 Ensure complete copies of original documents sent to donor are properly file / maintained
T.12 Ensure Fixed Assets register is accurately maintained and updated monthly

R3. Cash Management Process

T.1 Track program cash flows and promptly notify Program Management and all stakeholders of any funding gaps
T.2 Ensure Imprests Requests are adequately provided in monthly budget
T.3 Assist cash coordinators to identify payments that can be made via non cash mode i.e. mobile banking, EFT etc.
T.4 Regular visits to program site offices for cash coordinators to retire advances as soon as possible after completion of an activity
T.5 Verify accuracy and completeness of Imprest Surrenders, check cash control books and advise the supervisor on the status of various cash coordinators accounts

T.6 Highlight any outstanding issues relating to cash coordination to Program / Admin Accountant
T.7 Compute weekly budgetary program cash needs in relation to available cash and bank balances and advise Program accountants Level 2 accordingly
T.8 Ensure adherence to imprest system and monthly reconciliation of cash coordinators accounts for assigned program(s)
T.9 Authorize cash payments by approving the payment voucher after verifying that the payment is adequately supported

R4. Payment Processing

T.1 Approve and process payments for different suppliers – check that all support documents are accurate, adequate and the expense is allowable, allocable and reasonable
T.2 Monthly / quarterly reconciliation of regular project suppliers’ statements
T.3 Ensure no commitments are entered or payments processed without adequate funds
T.4 Process assigned project’s Short-term contract staff payroll and ensure completeness and timely liquidation of all costs

R5. Other

T.1 Generate periodic management and statutory reports with analysis as appropriate.
T.2 Ensure compliance with donor requirements and all HWWK policies
T.3 Respond to donor correspondence and queries in consultation with supervisor

R6. Carry out any other assignments as may be assigned by the Supervisor.

3. Knowledge, Skills and Abilities (The knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training)

a. Level of Education:

  • Minimum of a degree in Business Management/Bachelor of commerce/Business Administration with a specialization in Accounting

b. Specialized Training / Professional Qualifications

  • The preferred candidate should be a CPA-K

c. Competencies / Abilities / Skills Required

  • Excellent computer skills including proficiency in MS-Office, particularly Excel
  • Excellent knowledge of accounting principles and hands on experience of using computerized financial accounting systems (QuickBooks) and payroll processing packages. ERP system is an added advantage
  • Exposure to USAID regulations is an added advantage
  • Good interpersonal skills and ability to work in team settings
  • Good written and oral communication skills in both English and Kiswahili.
  • Good analytical skills – strong attention to detail
  • Ability to multitask and work under minimal supervision in a fast-paced environment while meeting strict deadlines
  • Good planning and coordination skills
  • Good auditing skills
  • Diligence to follow up and follow through on all deliverables
  • Must be a person of integrity
  • Commitment to and understanding of HOPE worldwide Kenya vision, mission and values.
  • Strong networking and relationship building skills.
  • Good facilitation and training skills

d. Work Experience

  • Must possess at least 3 years’ experience in USAID grant management

How to Apply

To apply, please send your application letter, a detailed CV with 3 referees, a 2 years’ salary history, your e-mail address and telephone contacts to: by 11.59 pm 26th November 2019.

If your application does not meet all of the above requirements, it will not be considered.

Only short-listed candidates will be contacted.

HWWK is an Equal Opportunity Employer, and does not request applicants to pay for consideration for employment.

Registered under section 10 of the NGO Co-ordination act no. OP.218/051/9913/1253

Accounting and Finance, NGO and UN
Updated: November 25, 2019 — 7:51 am