Secretary to the Board of Directors Job in Kenya

Secretary to the Board of Directors

Job Purpose: The main responsibility of the secretary is to provide professional, courteous and confidential assistance to the Board of Directors by managing day to day administrative activities of the Directors’ offices.


  • Maintaining diaries and arranging appointments
  • Typing, preparing and collating reports
  • Organizing and servicing meetings (producing agendas and taking minutes)
  • Managing databases
  • Prioritizing workloads
  • Implementing new procedures and administrative systems
  • Liaising with relevant organizations and clients
  • Acting as a receptionist and/or meeting and greeting clients
  • Answer phone calls and redirect them when necessary
  • Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
  • Prepare and disseminate correspondence, memos and forms
  • File and update contact information of employees, customers, suppliers and external partners
  • Support and facilitate the completion of regular reports
  • Develop and maintain a filing system
  • Check frequently the levels of office supplies and place appropriate orders
  • Make travel arrangement for the Directors
  • Ensuring all secretarial and administrative work under the directors’ is handled in a proper & professional manner


Education & Experience

  • Diploma in Secretarial Studies from a reputable institution
  • Certificate in computer application skills
  • Customer service training
  • 2 years experience in a busy hospital

How to Apply

Send your applications to

Deadline: 18th November 2019

Business Administration
Updated: November 6, 2019 — 10:12 am