Independent Electoral and Boundaries Commission (IEBC)
JOB TITLE: Administration Coordinator
LOCATION: Headquarters – Nairobi
DIRECTORATE: Directorate of Human Resource and Administration
TERMS OF SERVICE: Permanent & Pensionable
Reporting to Manager, Administration the Administration Coordinator will be required to assist in the provision of effective and efficient administrative services and systems in the department.
DUTIES AND RESPONSIBILITIES
a) Assist in development of policies, procedures, plans, budgets and strategies to ensure provision of effective and efficient administrative services and systems;
b) Coordinate the effective management of equipment and facilities including repair and maintenance of buildings and other installations;
c) Ensure the implementation of the Commission’s facilities management policies;
d) Develop accountability measures, monitor the performance indicators within the department and ensure periodic reports;
e) Ensure the establishment of effective Office Management Services including Hospitality, Protocol, Janitorial Services, Courier, Switchboard and Supervision of other Administrative/Office Services.
REQUIREMENTS FOR APPOINTMENT
a) Must have a degree in either Land Economics, Public Administration, Business Administration, Public Facilities Management or related field from a recognized institution;
b) Must have a minimum of six (6) years of relevant work experience in a busy organization, two (2) of them at Senior Level;
c) Demonstrated track record in the successful implementation of administration strategies processes and systems.
d) Must have good interpersonal and communication skills;
e) Must be a team player, good management and leadership skills;
f) Must be computer literate and possess good analytical skills.
Shortlisted applicants shall be required to avail clearances from the following institutions as they appear for interview;
a) Ethics and Anti-Corruption Commission (EACC);
b) Directorate of Criminal Investigation (DCI);
c) Kenya Revenue Authority (KRA);
d) Office of the Director of Public Prosecutions (ODPP);
e) Higher Education Loans Board;
f) Professional bodies (where applicable) to which the applicant is a member e.g. LSK, IHRM, KISM, ICPAK, AAK, IEK etc. (where applicable) and
g) Credit Reference Bureau Africa Ltd or Metropol Credit Reference Bureau.
Applications are strictly online.
Details, including job requirements are available on the Commission website, https://www.iebc.or.ke/iebcjobs
After completing online application, applicants are also required to submit hard copies of application letters, detailed CVs, academic certificates, testimonials, and ID/Passport to:
The Commission Secretary/CEO
Independent Electoral and Boundaries Commission,
15th floor Anniversary Towers,
P. O. Box 45371-00100,
Application deadline is on 29/01/2020 at midnight.
Canvassing will lead to disqualification of any applicant.