Independent Electoral and Boundaries Commission (IEBC)
JOB TITLE: Senior Supply Chain Management (Procurement) Officer
LOCATION: Headquarters – Nairobi
DIRECTORATE: Directorate of Supply Chain Management
TERMS OF SERVICE: Permanent & Pensionable
Reporting to the Procurement Manager, the Senior Supply Chain Management Officer will be responsible for ensuring timely procurement of goods, services and works; developing and implementing policies, and administrative systems in line with budgetary allocations.
DUTIES AND RESPONSIBILITIES
a) Preparation of procurement plans in liaison with user departments;
b) Procurement of good, works and services in line with the commission’s requirements;
c) Ensuring correct specifications from users, and proper requisition authorization;
d) Preparation of tender documents for procurement of goods, works and services;
e) Secretary to Commission Adhoc Evaluation Committees;
f) Provide professional procurement advice to Commission’s ad hoc tender committees;
g) Preparation of contract documents in liaison with user departments and legal directorate;
h) Preparation and monitoring of payments to suppliers.
i) Executing procurement work processes efficiently as assigned;
j) Supervision of procurement officers and assistants;
k) Preparation and submission of accurate, timely and relevant reports and any other circular issued by the National Treasury;
l) Enforcing of Public Procurement and Assets Disposal Act, 2015, regulations and guidelines;
m) Ensuring users satisfaction on services rendered by the procurement directorate;
n) Maintain and archive procurement and disposal activities records;
o) Make procurement follow up and maintain appropriate registers;
p) Managing procurement related risks in the directorate and or Commission; and
q) Deputize the Manager Procurement.
REQUIREMENTS FOR APPOINTMENT
a) Must have a minimum of Bachelor’s degree in Procurement; Supply Chain Management or equivalent form a recognized institution;
b) A postgraduate diploma in Procurement or Supply Chain Management or equivalent form a recognized institution/professional body will be an added advantage;
c) Must be a member of a recognized professional procurement body with valid Practicing License from KISM;
d) Must have a relevant work experience of six (6) years in procurement, two (2) of which must have been at senior level;
e) Must be conversant with the provisions of the Public Procurement & Disposal Act 2015 and the related Regulations;
f) Must have good interpersonal and communication skills;
g) Must be a team player and possess good management and leadership skills;
h) Must be computer literate and possess good analytical skills;
i) Must be a person of undoubted integrity.
Shortlisted applicants shall be required to avail clearances from the following institutions as they appear for interview;
a) Ethics and Anti-Corruption Commission (EACC);
b) Directorate of Criminal Investigation (DCI);
c) Kenya Revenue Authority (KRA);
d) Office of the Director of Public Prosecutions (ODPP);
e) Higher Education Loans Board;
f) Professional bodies (where applicable) to which the applicant is a member e.g. LSK, IHRM, KISM, ICPAK, AAK, IEK etc. (where applicable) and
g) Credit Reference Bureau Africa Ltd or Metropol Credit Reference Bureau.
Applications are strictly online.
Details, including job requirements are available on the Commission website, https://www.iebc.or.ke/iebcjobs
After completing online application, applicants are also required to submit hard copies of application letters, detailed CVs, academic certificates, testimonials, and ID/Passport to:
The Commission Secretary/CEO
Independent Electoral and Boundaries Commission,
15th floor Anniversary Towers,
P. O. Box 45371-00100,
Application deadline is on 29/01/2020 at midnight.
Canvassing will lead to disqualification of any applicant.