Imports & Exports Executive Job in Kenya

Job Title: Executive – Imports & Exports

Key Responsibilities


  • Liaising with supply chain on the replenishment of imported materials.
  • Liaising with suppliers for quotes for approval.
  • Once approved, follow up with the suppliers to issue the PI’s and liaise with Accounts on the adherence to the payment terms of the suppliers.
  • Follow up with the suppliers on the shipping schedule and regular tracking of the shipments. Advising on import status of goods under clearance.
  • Following up with suppliers on shipment status/tracking & updating import tracker file
  • Compiling of import documents & forward to clearing agent.
  • Prepare cd’s (Port Health, radiation & KEBS) through KENTRADE
  • Apply for Marine Insurance Cover for all the Imports
  • Day to day follow up on clearance progress with clearing agent.
  • Advising on pending imports paymentliaising with accounts.
  • LC application.
  • Assist in import costing (estimate & landed)
  • Updating TREO file & reconciling sugar delivery notes for cancellation.


  • Follow up on export orders
  • Prepare PI’s & Commercial Invoice
  • Book export sales orders in Vyana.
  • Follow up on payments
  • Follow up on trucks
  • Prepare export documents and clearance procedures


  • Assist in trademark registration and tracker update to ensure timely application for new and renewal of trademarks.
  • Administration work – courier sending, telephone & reception duties, filing

Key Skills

  • Analytical Skills:
  • Attention to Detail:
  • Critical Thinking Skills:
  • Written and Verbal Communication Skills
  • Excellent computer skills
  • Ability to work independently, take initiative and make decisions;
  • High degree of flexibility
  • Good negotiation and communications skills;
  • Good interpersonal skills and able to work in a team

Personal attributes

  • Strong personality
  • Proactive
  • Integrity
  • Strong interpersonal relations
  • Able to work within tight deadlines.


  • Degree in Procurement / Purchasing / Supplies / Logistics Management or any other related field.
  • Experience: 3+ years’ experience working in an import/export busy environment
  • Diploma in Clearing & Forwarding will be an added advantage.
  • Certificate from KRA on the use of ICMS, KENTRADE etc. is a MUST.

Kindly send your applications to indicating current and expected salary

Procurement and Logistics
Updated: January 28, 2020 — 7:05 pm