Toyota Kenya Senior Logistics Supervisor (Outbound Logistics) Job in Nairobi

Toyota Kenya

Job Title: Logistics Senior Supervisor – Outbound Logistics

Division: Sales & Marketing

Department: Logistics

Section / Unit: Logistics

Location / Work station: Toyota Business Park

Direct / Indirect Reports

The number of person (s) reporting to this job directly and their designations / titles:

  • Logistics Coordinator (3)
  • Registration Coordinator (1)
  • PDI Coordinator (1)

The number of person (s) reporting to this job indirectly and their designations / titles: N/A-

Key work relationships / clients:


  • Sales teams
  • Toyota Tsusho East Africa
  • Sale strategic & planning Team
  • Finance Team
  • Information Technology Team


  • Clearing agents (Kuehne+Nagel etc)
  • Bright house SAP consultant Team
  • Real Dynamics Talo Consultant Team

Purpose of the job

  • Responsible for planning, performance, integrity and security of Logistics data/ information by use of available systems i.e. TALO/ SAP and other databases, in relation to stock and yard management and other systems related processes for Toyota Kenya products.
  • Manage Stocks, Yard operations and Vehicle preparation & delivery in a timely and cost effective manner.

Main responsibilities of the job

Managerial / Supervisory

  • Maintain systems data integrity by ensuring real time update through regular structured checks and reviews of systems information and reports
  • Liaise with TKEN IT team and other consultants to ensure that systems run without any major interruptions
  • Support logistics systems users in resolution of any arising issues through various available channels to ensure smooth flow of operations.
  • Coordinate monthly vehicle stock take process by providing guidance on stocks location and participation in the count & reconciliation process to ensure all vehicles are accounted for
  • Assist in developing and implementing Logistics standard operating procedures (SOP’s) and Service Level Agreements (SLAs) to enhance better understanding of internal/ external expectations for efficient operations.
  • Allocate staff resources according to changing needs in order to maintain an effective and productive team for improved performance
  • Recommend team training and development needs to achieve continuous team and individual growth.
  • Set, track and review individual and team objectives to ensure achievement of section’s PMS goals
  • Ensure team adheres to set processes, procedures and quality standards for timely customer service delivery
  • Daily supervision of Inbound Logistics team to ensure compliance to company policies and guidelines as per employee handbook
  • Promote environmental health and safety (EHS) standards and practices for safe staff and work place through ensuring strict adherence to EHS/ ANZEN policies
  • Assist to prepare and maintain leave schedules per HR expectations
  • Assist in departmental budget preparation and follow-up for full implementation upon approval
  • Assist to monitor and control departmental expenses to ensure adherence to departmental budget
  • Facility maintenance- Assist to identify and follow-up repairs/ works from suppliers or relevant internal departments to ensure the VLC facility is properly maintained.
  • Ensure that all vehicle stocks and other TKEN products are safely stored, maintained, and prepared as per company expectations and / or Toyota Global standards

Operational Responsibilities

  • Ensure real time location movement updates in the systems to maintain real time system tracing of all vehicles
  • Regularly check yard space available and advise relevant individuals to ensure proper planning for all vehicle receipts
  • Plan and execute all internal physical movements to ensure vehicles are moved according to VLC procedures and guidelines.
  • Vehicle age- accurately and promptly update vehicle age start date in the systems as per stocks policy and guidelines to help maintain credible age analysis data.
  • Coordinate and follow-up shipping documentation from supplier(s) to ensure timely upload of vehicle (Vin/Chassis) details into the system as per sales teams requirements.
  • Coordinate timely and accurate system stocking of vehicles (Purchase Order creation, Good Receipt and invoice management) as per existing guidelines to facilitate smooth vehicle allocations and payment of suppliers
  • Liaise with SSP /TTEA teams to obtain CKD assembly details and update lot numbers in the systems against uploaded vehicle details.
  • Super user role– assist users in the division on follow-up and resolution of SAP/ TALO issues and participate in any other SAP/TALO super user activities.
  • Follow-up with relevant teams to ensure that all required updates e.g. Vehicle invoicing/physically delivery, are promptly done to enhance data integrity
  • Monitor and assist to control all systems processes relating to logistics function to flows to facilitate smooth flow and storage of information
  • Approve vehicle dispatch and collection documents i.e. delivery notes, gate passes, vehicle collection vouchers and fuel vouchers in ensuring that all relating requirements have been met.
  • Assist in preparation and roll-out of any new system or soft wares in the department
  • Assist to approve supplier invoices for accurate and prompt supplier payments in the absence of or upon request by the manager
  • Assist team to resolve day to day operational issues to meet customer needs
  • Oversee timely registration of Toyota products with government agencies i.e. NTSA/ KRA

Qualifications, Knowledge and Skills

Minimum level of academic qualification

  • Degree in business related field

Minimum professional qualification

  • Diploma in Supply chain management or related field

Experience and Training

Minimum years of experience

  • Two years of work experience in a similar position

Technical competencies

  • Product knowledge
  • Basic financial knowledge
  • Customer relations
  • Performance management
  • Cost management
  • Organizational procedures and policies
  • Customs & Clearance knowledge
  • EHS policies
  • Database management
  • IT knowledge
  • Stock management

Soft skills and attributes

  • Computer skills
  • Communication skills
  • Negotiation skills
  • Innovation skills
  • Interpersonal skills
  • Customer service skills
  • Time management skills
  • Planning & Organizing skills
  • Self-drive & Initiative
  • Problem solving skills
  • Goals & Standards setting skills
  • Report writing skills

How to Apply

If you meet the requirements, kindly forward your application enclosing a detailed word version of your curriculum vitae together with a cover letter by 22nd February 2020 to

Please indicate Logistics Senior Supervisor as the header of your email.

Procurement and Logistics
Updated: February 17, 2020 — 5:24 pm