Executive & Admin Assistant Job in Kenya

Our client, a boutique finance & strategy advisory firm is looking for an Executive & Admin Assistant to perform a variety of administrative tasks and support the firm’s Executive Directors.


  • Coordinate the CEO’s activities including Board and philanthropic engagements
  • Manage the CEO’s daily schedule
  • Keep the CEO informed of upcoming commitments and responsibilities
  • Attend select CEO’s meeting and capture the action points and follow through
  • Facilitate the CEO’s meetings & travel
  • Follow up on actions and commitments made by and to the CEO
  • Manage correspondence between the CEO and strategic partners
  • Record and circulate minutes of meetings as requested
  • Prepare and monitor the operations dashboard – all projects
  • Manage incoming correspondence – phone calls, letters and emails.
  • Ensure overall neatness and cleanliness of entire office premises (i.e. internal & external).
  • Generate monthly administration reports and maintain an up-to- date filing system.
  • Maintain inventory of office supplies, equipment and other consumables and expedite procurement of supplies.
  • Manage and supervise all support staff i.e. office cleaners, messengers etc.
  • Provide support to HR as required


  • 5+ years as an Executive Assistant
  • Business Degree with additional qualification in Business
  • Proficient communicator at all levels, both verbal and written.
  • Demonstrate proactive approaches to problem-solving with strong decision-making capability
  • Possess top-level interpersonal, analytical and negotiation skills
  • Ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
  • Demonstrate creativity & initiative and require minimal supervision.
  • Possess the ability to assess and prioritize workload in a strict deadline-driven environment

How to Apply

If you are driven and looking to bring your exceptional skills and ideas, kindly send your application to kazini.kenya@gmail.com before 17th March 2020 @ 5pm

Kindly include the job title in your application’s heading.


Business Administration
Updated: March 11, 2020 — 9:27 pm