Executive & Admin Assistant Job in Kenya

Our client, a boutique finance & strategy advisory firm is looking for an Executive & Admin Assistant to perform a variety of administrative tasks and support the firm’s Executive Directors.

Responsibilities:

• Coordinate the CEO’s activities including Board and philanthropic engagements
• Manage the CEO’s daily schedule
• Keep the CEO informed of upcoming commitments and responsibilities
• Attend select CEO’s meeting and capture the action points and follow through
• Facilitate the CEO’s meetings & travel
• Follow up on actions and commitments made by and to the CEO
• Manage correspondence between the CEO and strategic partners
• Record and circulate minutes of meetings as requested
• Prepare and monitor the operations dashboard – all projects
• Manage incoming correspondence – phone calls, letters and emails.
• Ensure overall neatness and cleanliness of entire office premises (i.e. internal & external).
• Generate monthly administration reports and maintain an up-to- date filing system.
• Maintain inventory of office supplies, equipment and other consumables and expedite procurement of supplies.
• Manage and supervise all support staff i.e. office cleaners, messengers etc.
• Provide support to HR as required

Requirements:

• 5+ years as an Executive Assistant
• Business Degree with additional qualification in Business
• Proficient communicator at all levels, both verbal and written.
• Demonstrate proactive approaches to problem-solving with strong decision-making capability
• Possess top-level interpersonal, analytical and negotiation skills
• Ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
• Demonstrate creativity & initiative and require minimal supervision.
• Possess the ability to assess and prioritize workload in a strict deadline-driven environment

How to Apply

If you are driven and looking to bring your exceptional skills and ideas, kindly send your application to kazini.kenya@gmail.com before 17th March 2020 @ 5pm

Kindly include the job title in your application’s heading.

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.