SAVE THE CHILDREN
JOb TITLE: Regional Awards Analyst
TEAM / PROGRAMME: Regional Awards Management team
LOCATION: East and Southern Africa Regional Office
CONTRACT LENGTH: Fixed Term
CHILD SAFEGUARDING: Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.
ROLE PURPOSE: The purpose of this post is to lead on strategic portfolio planning and risk management through analysis and management information so as to inform strategic decision making.
Under the direction of the Head of Strategic Portfolio and Award Management, the Awards Analyst, will complement efforts from PDQ, Programme Operations and Finance in ensuring that the SCI Country Offices are remaining competitive and are adhering to all its award management obligations internally within Save the Children and externally with donors.
SCOPE OF ROLE:
Reports to: Head of Strategic Portfolio and Awards Management – East and Southern Africa
Dimensions: Save the Children works in 12 countries in East and Southern Africa (Kenya, Somalia, Uganda, Rwanda, Sudan, South Sudan, Tanzania, Ethiopia, Malawi, Rwanda, Zambia, Zimbabwe).
Number of direct reports: N/A
KEY AREAS OF ACCOUNTABILITY:
Strategic Portfolio Planning:
- Ensure that AMS information is accurate and complete so as to generate accurate reports.
- Review the pipeline and portfolio in the region to assess if it meets the cost of doing business for full strategy delivery in coordination with PDQ, Finance and Operations.
- Working with the Country offices, prepare insightful management information including commentary on monthly Key performance indicators.
- On a regular basis and on request, use information from AMS and Power BI to provide sound trend portfolio analysis reports.
- Participate in monthly performance review calls with Country offices by demonstrating the impact of the analysis on better quality programming and use of analysis in East and Southern African region.
- Use key performance indicators, other management information and the portfolio analysis reports to identify and address operational issues that could impact negatively on the delivery of programmes and jeopardize SCI commitments to donors and beneficiaries.
- Lead on award monitoring with a focus on critical and high-risk awards. On a monthly basis, support the Head of Strategic Portfolio and Awards Management to maintain a log of key issues identified.
- Support the Head of Strategic Portfolio and Awards Management in reviewing the Country offices quarterly risk management plans and highlighting any new areas of risk.
- Build the capacity of Award staff in East and Southern Africa in the development of portfolio analysis reports using power BI and information in AMS.
- Assess capacity building needs on portfolio reports analysis for awards and programmes staff in the region
- Coordinate and facilitate trainings and webinars to address the gaps identified.
- Share/develop training modules and awards management guidance tools
- Plan and Facilitate Awards Management Community of Practice Sessions
- Promote a culture of learning and improvement on awards management throughout the region through best practice
Compliance (Processes, Systems and Donor)
- Conduct regular audits on the AMS data and flag any compliance issues.
- Follow-up with CO’s to address the gaps identified and develop a clear action plan.
- Support the Country Offices in East and Southern African region to meet and sustain the Awards essential standards and compliance with SCI awards policies and procedures.
- Support the country offices to ensure robust and comprehensive donor records are maintained for all awards to meet audit requirements.
- Support the Head of Strategic Portfolio and Awards Management in addressing audit queries from internal and external auditors as necessary.
- Develop donor compliance review checklists and follow on quarterly basis to ensure the regional programme and Country Offices are aware and compliant.
- Conduct donor compliance trainings and Webinars.
- Work closely with rest of the regional Awards team to deliver on the team objectives including any other duties not prescribed above.
- Establish strong links with SCI Centre Awards team and networking with Awards teams in the region.
- Country office support visits as requested by the Head of Strategic portfolio and Awards management.
- Back stop the Head of Strategic portfolio and Awards management as and when requested.
BEHAVIOURS (Values in Practice)
- holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
- sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
- widely shares their personal vision for Save the Children, engages and motivates others
- future orientated, thinks strategically and on a global scale.
- builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
- values diversity, sees it as a source of competitive strength
- approachable, good listener, easy to talk to.
- develops and encourages new and innovative solutions
- willing to take disciplined risks.
- honest, encourages openness and transparency; demonstrates highest levels of integrity
QUALIFICATIONS AND EXPERIENCE
- Graduate qualification in Finance management, Grants management or equivalent.
- At least 5 years’ experience in project management, grants / contract management / fund management
- Excellent planning, management and coordination skills, with the ability to organise a demanding workload comprised of diverse and challenging tasks and responsibilities.
- Experience with NGOs with increasing responsibilities including a proven experience of establishing and running the award management function in the field.
- Knowledge of the requirements of major institutional donors including budgeting, eligibility issues, compliance management, and reporting.
- Experience of engaging with donors at country strategy levels.
- Experience of and well developed skills in staff management and supervision. Proven strong coaching and capacity building skills.
- Very strong capacity for attention to detail, problem solving, and analysis of trends.
- Computer literate with very strong excel and analytical skills.
- Cultural awareness and ability to build relationships quickly with a wide variety of people.
- Patient, adaptable, flexible, able to improvise and remain responsive and communicate clearly and effectively under pressure.
- Strong communication (written and spoken), and interpersonal skills in English, with experience in managing multicultural teams.
- Experience with Save the Children award management policies, procedures and systems and Save the Children’s award management system (AMS).
Advert closes on 24th March 2020