Terre des hommes (Tdh) Foundation – Kenya
Job title: Monitoring, Evaluation, Accountability and Learning Manager
Reports to (hierarchy): Head of Programs
Number of subordinates: 2
Location: Nairobi Working time (%): 100
General job description: The MEAL Manager ensures quality and accountability of Tdh programs in Kenya striving for a pertinent, protective and on time response.
The MEAL Manager will bring significant experience and fresh ideas to lead on MEAL system implementation, review and evaluations, MEAL budgeting, recruitment, as well as support to proposal writing and log frame development.
The post holder will ensure that all Tdh projects are supported to ensure quality, effectiveness and appropriateness of their programmes. It will be important for the post-holder to capture lessons learned and communicate this information in various capacities to improve on-going and future programming.
S/he will guide Tdh teams to maintain an effective monitoring system across all sectors, including the use of beneficiary feedback data, to assure the quality of interventions. The MEAL Manager will lead on building capacity of staff and partners on MEAL but particularly on accountability and participation, with a specific focus on children.
Ultimately, s/he will ensure that the programme has evidence-based knowledge to inform the direction of the programme from assessment and regular programme monitoring documents. Special attention should be paid to the positive and negative impact that interventions have in communities, marginalised and disabled persons. This analysis will need to be made available to all Tdh staff and external stakeholders where appropriate.
- Responsible of the development and implementation of the delegation’s strategic M&E orientations in coordination with the Head of Delegation, Head of programme, coordinators and, if applicable, thematic reference persons.
- Is responsible for the implementation, appropriatness and effectiveness of MEAL system that, where possible, brings together project and programme partners during the monitoring plan design phase and during the sharing and using of data.
- Plans MEAL activities and ensures their adequate and correct implementation; manages and supervises related resources.
- Ensures and upholds the ethical principles related to MEAL are respected, especially those concerning gender equality, fairness and “do no harm”. Protects confidential data, applies the principles of informed consent, and protects children during the collection, processing, analysis and use of M&E data.
- Provides leadership and management of MEAL teams supporting and guiding on MEAL activities, ensuring the respect of quality standards and the respect the delegation and donor requirments.
System Design and Promoting MEAL
- Lead the delivery of Country Program knowledge sharing events and processes, focusing on learning and continual improvement.
- Promote all aspects of MEAL to support the creation of an organisational culture which prioritizes quality programming
- Promote and support the organization of program reviews
- Develop and continuously update accountability strategy and lead on implementation of program wide feedback and complaint mechanisms in line with Core Humanitarian Standards (CHS).
- Oversees the childsafeguading risk in Tdh programs are constantely assessed.
- Design and manage evaluations and situation assessments, advising management on approval of final report, dissemination of evaluation/assessment findings and recommendations with intended audiences.
- Support the project teams in extracting lessons learnt and good practices and documenting case studies which demonstrate qualitative and quantitative changes.
- Build strong relationships with colleagues and provide support as required to ensure MEAL system is understood and supported.
- Work closely with the programme teams to ensure that MEAL becomes an integral element of project implementation leading to enhanced quality, accountability, management and impact.
- Ensures internal directives on MEAL are correctly rolled out within the delegation, and that Tdh teams adopt all of Tdh’s existing / recommended MEAL methodological guidelines and tools.
- Ensure compliance with donor and program requirements regarding data collection, analysis and reporting against indicators and means of verification.
- Responsible of develop sections on MEAL methodologies and plans, budgets, indicators and logical frameworks in project proposal.
- Ensures the M&E projects under his/her responsibility are visible and the subject of communications.
- Lead on monitoring and improving the synergy and integration of thematic programmes to enhance delivery of outstanding results for children and their communities
- Develop and implement monitoring plans that are consistent with the organisation’s orientations and program requirements.
- Develop, test and update appropriate methodologies and tools based on program requirements and contextual changes.
- Enforce ethical principles and standards related to MEAL are respected and rolled out, especially those concerning gender equality, fairness and “do no harm” and participation.
- Leads comprehensive data analysis processes and assists in drafting qualitative reports for effective programme management.
- Ensures MEAL information is used successfully and adapted to target audiences during operational and strategic decision-making, at the delegation and in coordination with head office, including for institutional reporting.
- Research and retrieve data from internal and external sources; prepare the statistical charts, tables and reports as required.
- Develop and update the country programme M&E database, ensuring correct and swift data entry, processing, analyses and dissemination of progrmatic key data to aloow propoer follow up and inform decision making processes.
- Ensures implementation of complaints and feedback mechanism in the different areas of intervention.
- Manages team members answering to him/her (MEAL team members and, if applicable, IM team members), from the recruitment phase to the end of their employment. Adopts good management practices in keeping with Tdh’s values. Applies the delegation’s staff management policy.
- Responsible for effectively managing the MEAL budget.
- Manage the MEAL team to ensure that the MEAL system operates effectively with the support and resources required and that there are clear links and reporting lines between field and national level and between MEAL and other program departments.
- Lead on the recruitment of MEAL consultants (by drafting terms of reference recruiting and following up on consultancy).
- At the organisational level, devise and manage a MEAL training programme with the goal of increasing capacity and awareness of MEAL for all staff. Assess training needs and engage MEAL team staff to roll-out the training programme.
- Ensures the optimal allocation and proper management of the delegation’s MEAL resources (including financial, logistical, technical and human resources). Monitors MEAL budgets monthly.
Learning / Training
- Develops communication and advocacy materials.
- Ensure that data is brought together and findings from across thematic and operational regions form a coherent basis for analysis of impact which promotes learning and strategy development for the whole organisation.
- Communicate top level learning / analysis reports and monitoring data to ensure that management is able to make informed decisions on a timely basis to scale up and face operational challenges.
- Identify and conduct MEAL-related capacity building needs and opportunities.
- Leads capitalisation of lessons learned, successful histories and experiences.
- Leads research on program and contextual topics.
Internal and External Reporting
- Ensures external accountability to donors through the implementation of timely and quality MEAL activities leading to timely and accurate reporting.
- Coordinate regular field monitoring and accountability reports from M&E assistants and circulate to the country office team, ensuring that action plans are included and followed up and that SMT reviews reports regularly.
- Responsible to ensure that the organisation delivers on all internal M&E requirements in a timely manner and with high quality information, including reporting to DAH global indicators and monthly sitreps.
- Ensure that M&E data is used optimally during operational and strategic decision-making at the delegation in accordance with head office and donor requirements, especially with respect to institutional reporting.
- Ensure that high quality analysis reports to illustrate Tdh’s impact and assessment findings are produced, including evidence of good practice and replicable programmes, and that they are communicated at appropriate events.
- Ensure that Tdh is represented at relevant inter-NGO and government level meetings to enhance inter-agencies best practices sharing and learning
- Other responsibilities & duties as required by line Manager
Security and child safety
- Support Safeguarding focal point conduct risks assessments and sitation monitoring in the process of ensuring appropiatness in the safegusridng policy implementation.
- Understands and applies security policies and fraud prevention policies.
This position requires:
1. Personal, social and leadership competencies (PSLC):
- Shows autonomy and ability to decide
- Manages time and priorities, meets deadlines and is punctual
- Communicates in a clear, concise and responsible way
- Works according to the common criteria, which are to be known and validated by all parties
- Shows the way to be followed by colleagues
2. Technical and methodological competencies (TMC)
- Stays informed of any innovation in the field of work
- Contributes to the development of tools and methods that might be useful in the field of work
- Shares knowledge
- Contributes to the development of colleagues
- Selects, analyzes and manages information
- Produces high quality reports (form and content)
- Respects the reporting quality guidelines
- Masters the tools and applications, both general and activity-specific (computing, technology, telephony)
3. Management and strategic competencies (MSC).
- Defines the needs for staff and writes the job descriptionsfor each staff member
- Acts as a complexity reducer by translating the organizational strategy into clear priorities, goals and operational actions
- Delegates responsibilities and tasks based on the available competencies in the teams
- Warrants and respects the rules, the processes and the correct usage of institutional tools
- Defines, proposes, follows and controls the optimal usage of the budget for the field of work / unit / department
- Defines and validates strategical plans, guidelines and governance tools
- Defines policies and sets budgets and quality guidelines
- Acts as a legal, official representative of Tdh both locally and internationally
Other professional skills required:
- A Bachelor’s degree with an additional diploma in Monitoring and Evaluation or higher in relevant field.
- At least 5 years field experience in a relief and development environment within the M&E department of which 3 years should be in management of a team
- Demonstrated experience in program design monitoring and evaluation or management, having served at such a position before for at least one year.
- Must be conversant with both qualitative and quantitative data collection methods and analysis.
- Previous experience with major donor proposal M&E requirements (ECHO, PRM, OFDA, DFID, EU, UN agencies preferred).
- Capacity building experience in project monitoring, reporting, and evaluation.
- Computer knowledge including Word, Excel, and Power Point, Access or SPSS.
Interested candidates who meet the criteria above are encouraged to send their applications letter and detailed CVs to KEN.email@example.com.
Candidates are required to indicate the position title on the subject line of the email when applying.
Kindly note only applications sent to this email address will be considered.
Only shortlisted candidates will be contacted.
Locals and female candidates are encouraged to apply.
Closing date for the application of this position is 11 August, 2020.
Tdh’s recruitment and selection procedures reflect our commitment to protect children’s rights, which includes the prevention of all forms of child abuse.
Tdh is an equal opportunity employer