Executive Personal Assistant Job in Nairobi, Kenya

Job Title: Executive Personal Assistant – Insurance Industry

Reporting To: Regional Director

Gross Salary: Competitive

Location: Nairobi

Our client is the leading pan-African reinsurance company and the largest reinsurer in Africa.

They seek to hire an Executive Personal Assistant who will be responsible for maximizing the Regional Director’s time and promoting a positive Corporate image.

H/She will maintain relationships between the Regional Director and the other members of staff and external clients.


  • Manage an extremely active calendar of appointments; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and also compiling documents for travel-related meetings
  • Plan, coordinate and ensure the Regional Director’s schedule is followed and respected.
  • Communicate directly, and on behalf of the Regional Director to both internal and external clients when required
  • Prioritize and follow-up on incoming issues or concerns addressed to the Regional Director, including those that are sensitive or confidential and determine appropriate course of action, referral or response
  • Provide a bridge for smooth communication between the Regional Director’s office and internal departments; demonstrating leadership and maintain credibility, trust and support with senior management staff
  • Work closely and effectively with the Regional Director to keep him well informed of upcoming commitments and responsibilities, following up appropriately
  • Provide leadership to build to build relations crucial to the success of the regional office and the organisation at large.
  • Complete critical aspects of deliverables that may facilitate the Regional Director’s ability to effectively lead the Regional Office successfully
  • Prioritize conflicting needs; handle matters expeditiously, proactively and follow-through on projects/assignments to successful completion, some with deadline pressures


  • Bachelor’s degree in Business Administration or equivalent degree with a recognised institution
  • Minimum of 3 years experience in a similar role
  • Experience in a re/insurance company will be an added advantage
  • MUST be fluent in English language
  • In-depth secretarial and office management skills; practices and laws as applicable
  • Excellent communication and presentation skills as well as proven writing skill
  • Excellent reporting skills
  • Ability to handle sensitive information with the highest degree of integrity and confidentiality
  • Fluent in Microsoft Office programs (Word, PowerPoint, Excel and Outlook)
  • Ability to prioritize and multitask seamlessly
  • Excellent attention to detail
  • Good interpersonal skills with ability to quickly build good and sustainable relationship with stakeholders, including staff, external partners and others
  • Problem-solving ability with strong decision-making capability
  • Adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

How to Apply

Please only send your CV quoting the job title in the email subject (Executive Personal Assistant – Insurance Industry) to vacancies@corporatestaffing.co.ke before 11th August 2020.

Kindly indicate current/last salary on your CV.

N.B: We do not charge any fee for receiving your CV or for interviewing.

Only applicants meeting the strict criteria outlined above will be contacted.

Business Administration
Updated: August 6, 2020 — 8:14 am