Kenya AIDS NGOs Consortium (KANCO)
Terms of Reference (TOR) for Strategic Planning Consultancy
Introduction: The Kenya AIDS NGOs Consortium (KANCO) was established in 1990 by a group of Non-Governmental Organizations (NGOs) who had begun responding to the HIV & AIDS epidemic in Kenya.
It emerged as a forum where founding NGOs would consult on how to address HIV and AIDS which was an emerging pandemic. In 1997, KANCO was registered as an NGO Board and remains one of the key networks of NGOs, Community Based Organizations (CBOs), Faith based Organization (FBOs), PLHIV support organizations, learning institutions, public and private organizations addressing HIV & AIDS and health related issues in Kenya.
Since then, KANCO has played a key role in shaping the HIV response in the country and providing leadership in innovating strategies in addressing the emerging HIV dynamics in policies, services delivery, structural issues and human rights at community, national, regional and global level.
KANCO currently has a cumulative membership of 1200 organizations across Kenya and affiliated to various regional and global platforms including ACTION (www.action.org) which is a global partnership advocating for health globally.
At national level, KANCO has a secretariat based in Nairobi and six offices in Mombasa, Machakos, Kajiado, Nakuru, Nyeri and Kakamega. Through the Technical Support Hub for Eastern and Southern Africa KANCO has been supporting and providing technical assistance to civil society and governments in East and Southern Africa.
KANCO’s vision is Health People, Empowered Communities and the mission is to improve the health and well-being of communities through capacity building and innovative leadership. The strategic areas of focus for the period 2016 to 2020 are improving access to health; health policy advocacy; institutional strengthening and developing a strong unified membership; and research, learning and innovation.
The context of the Assignment
KANCO current strategic plan expires in December 2020, hence the need to finalize the development process of the new strategy and prioritization of our next strategic direction. KANCO has undertaken some key steps in evaluating the implementation of the current strategy, SWOT analysis and stakeholders engagement.
The health sector environment is constantly changing and is characterized by an evolving policy and political environment, shifting donor focus/commitments, growing stakeholder numbers and expectations.
There are key global development including the UNAIDS new strategy, the Global Fund to Fight AIDS, TB, and Malaria business plan, GAVI the Vaccine Alliance Strategy, the STOP TB Strategy and the UHC national and global agenda that align with SDGs and influences KANCO business focus and model.
COVID 19 provides a trigger and an opportunity to reflect on emerging epidemics; health sector emergency preparedness and the silent non communicable diseases. COVID 19 pandemic provides a new challenge that requires rethinking and repositioning of our response.
The new paradigm of business acumen with focus on effectiveness, risk management, resilience and sustainability compels strategic thinking hence KANCO will be keen on strengthening her institutional capacity/structures and governance as building blocks for stronger organization.
KANCO will need to focus more towards strengthening and fast tracking its sustainability in the midst of new challenges.
Scope of assignment
The main objective of this consultancy is to develop a new five year strategic plan that takes into account the current internal and external operating environment in order to enhance KANCO effectiveness, resilience and sustainability.
At the end of this consultancy, we expect to adopt the new strategic framework, building on the achievements brought forward as part of the implementation of 2016 – 2020 strategic plan and cognizant of its ever-changing operating environment.
To achieve this, the consultant will review and guide KANCO: –
- Through a consultative process and application of an appropriate analysis tools (SWOT, PESTEL and other relevant analysis) undertake a comprehensive situational and contextual analysis, and stakeholders mapping;
- Facilitate a process to develop a Vision, Mission, identify priority focus areas and develop strategic objectives and key result areas;
- Develop a Results and Learning Framework for the plan (M&E Plan);
- Risk analysis and mitigation approaches;
- Facilitate development of organizational management & leadership structure;
- Facilitate Costing and development of financing/sustainability plan;
- Facilitate development of an implementation plan including relevant human resource requirement;
- Hold stakeholder meeting(s) to validate the draft Strategic Plan;
- Finalize Strategic plan and submit to KANCO (hard and soft copy)
This assignment will involve close engagement with the KANCO Board of Governance, management team and the strategic planning team with the leadership of the Executive Director through a participatory process, including, but not limited to:
- A review of key global and national documents in the health/development sector; internal documents and benchmark with affiliated organizations and similar institutions/ organizations;
- Consultations with governance board, members, staff and partners/ stakeholders;
- Review on the existing documentation on the achievements of the current plan;
- Review of the COVId – 19 opportunities and challenges
- Facilitation of a strategic planning workshop for staff, board members and selected stakeholders to further build on the Strategic plan;
- Drafting of Strategic Plan incorporating input from staff, Board and selected stakeholders and partners.
- An inception report detailing the methodology/ approaches and timelines associated with this consultancy assignment;
- A needs assessment report highlighting the current status and gaps in KANCO strategic direction, covering both internal and external factors relevant to the organizational operating environment;
- A strategic planning workshop for the KANCO staff, Board and selected partners
- Strategic plan;
- An MEL and detailed implementation plan
- A process report that includes the major activities of the consultancy, the highlights of the strategic planning workshop and an evaluation of the workshop.
Qualifications and experience
The consultant is expected to possess the following among other academic qualifications and experience: –
- At least a master’s degree in a relevant field in the area of planning, public health, public policy, development studies;
- At least five years professional experience in strategic planning and management;
- Prior working experience in the health sector is an added advantage;
- Demonstrated experience in working with Non State Actors, Government, Development Partners and other stakeholders in Health and public sector development programs;
- Evidence of having undertaken similar assignments;
- Experience in research, policy development, management and programming-related work.
- Ability to work with minimal supervision;
- High level written and oral communications skills in English;
- Must be result-oriented, a team player, exhibiting high levels of enthusiasm, tact, diplomacy and integrity;
- Demonstrate excellent interpersonal and professional skills in interacting with government and development partners;
- Skills in facilitation of stakeholder engagements/workshops
Supervision: This consultancy assignment will be supervised by KANCO Executive Director
Confidentiality of information
All documents and data collected in the process of the consultancy will be treated as confidential and used solely to facilitate the consultancy assignment.
All information to which the consultant shall receive shall at all times be treated as the property of KANCO and shall not be disclosed to any other party unless permission in writing has been granted as such.
The strategic planning exercise is expected to take 18 days and to be fully completed by 27th November 2020. The consultant will submit a detailed plan of work as part of the Expression of Interest.
All applicants must meet the minimum requirements described above.Each application should include the following:
- An application letter addressing the selection criteria including how the candidate’s previous experience matches the consultancy objectives. It should also indicate the candidate’s availability and consultancy rates. The letter should be no longer than two pages;
- An updated CV including relevant work experience and qualifications;
- A sample of recently written report for a similar assignment;
- Contact details of three references.
Applications should be submitted no later than 30th of October 2020 to firstname.lastname@example.org with the subject line: “KANCO STRATEGIC PLANNING CONSULTANCY ‘’