Payroll Officer Job in Nairobi, Kenya

Our client is looking for a dynamic professional for the role of Payroll Officer located in Nairobi.

He/she will be charged with the responsibility of managing the payment of salaries and wages to ensure accurate and timely paychecks, statutory deductions, record-keeping and compliance.


  • Devise a payroll-processing schedule (monthly, semi-monthly, biweekly and weekly) and set up a calendar with paydays making note of days to process payroll that allows ample time to process the payroll and to correct detected errors before employees receive their paychecks;
  • Make changes to the employee’s payroll record, if applicable (address changes, payroll deduction changes, income tax changes; voluntary deduction changes, such as retirement and health benefits);
  • Compute timekeeping data from time cards or time sheets and enter the hours to be paid into the system, such as regular, overtime and vacation hours;
  • Develop organization pay policy including flexible benefits, leave encashment policy etc.;
  • Define pay slip components like basic, variable pay, house, meal, transport, overtime allowances etc.;
  • Develop a payroll processing checklist;
  • Manage benefits & deductions, and distribute employee pay for that time period;
  • Pro rate pay for items such as bonuses, commissions and retroactive pay due to a pay raise. Perform other adjustments, such as additional pay or wage deduction due to overpaying or underpaying from a prior pay period;
  • Gather other payroll inputs i.e. deductions like meals consumed;
  • Calculate gross salary, statutory as well as non-statutory deductions, and arrive at net pay;
  • Process payroll and issue reports to tax entities and other parties;
  • Print reports to verify the payroll before printing paychecks. Make adjustments, if necessary;
  • Generate the direct deposit file and forward to the bank. Contact the bank and ensure it is appropriately received, and verify the amounts received;
  • Pay employees by verifying payroll and expense reports and preparing pay checks;
  • Print payroll registers showing employees’ gross-to-net wages for the current payroll; and
  • File in a confidential storage area. Keep these records for a minimum of three years.


  • Bachelor’s degree in Business Administration/Commerce/Banking/Economics/Finance or any other business related field;
  • Full professional qualifications in Accounting (CPA-K/ACCA finalist;
  • Knowledge and experience utilising accounting software e.g. Sage/PASTEL, QuickBooks etc;
  • Strong commitment to the principles underpinning good governance and sound financial management;
  • Timely submission of daily, weekly and monthly reports to the Finance Manager;
  • Ability to write complex reports;
  • Demonstrates high levels of integrity and seeks continuous learning;
  • Ability to work long and strenuous hours;
  • Commercial and business awareness;
  • Analytical, planning and organizing skills; and
  • Deadline-oriented and an ability to stick to time constraints.

How to Apply

Send your CV to by 22nd October 2020, clearly indicating the job title.

Business Administration, Accounting and Finance
Updated: October 19, 2020 — 4:14 pm