Mary’s Meals Finance Manager Job in Turkana County, Kenya

Mary’s Meals

Job Vacancy: Finance Manager

Job Location: Turkana County, Kenya

Mary’s Meals (MM) is a global movement supported by people from all walks of life and we are focused on one goal – that every child receives a nutritious daily meal in a place of education. We continue to change the lives of over 2 million children who today will receive Mary’s Meals.

We offer more than just a job; we offer the opportunity to support our global movement in a dynamic and inclusive environment with a real focus on personal development.

Mary’s Meals Kenya (MMK) operates a School Feeding programme in Primary and Early Childhood Development centres in Kenya. We believe in the innate goodness of people, respect the dignity of every human being and family life and believe in good stewardship of the resources entrusted to us.

In line with our values, Mary’s Meals is fully committed to a culture of safeguarding.

We desire that all who are part of Mary’s Meals should embed our values, safeguarding and acceptable behaviours that include Simplicity, Service and Stewardship”.

Applications are invited from suitably qualified and experienced candidates for the below post:

Finance Manager (1 Post) – Turkana County

We are delighted to be recruiting for a talented Finance Manager to join our team in Lodwar, Turkana County.

Reporting to the Head of Services, the Finance Manager (FM) will be a core part of the Mary’s Meals Kenya Finance Team, with primary responsibility for our in-country statutory and management accounting processes.

Leading a small team, he/she will supervise our periodic financial reporting processes and will provide hands-on support to our in-country programme delivery and operations.

The key focus for this role shall be:

a) financial management and reporting;

b) ensuring strong statutory, regulatory compliance and management accounting;

c) maintaining and strengthening a robust system of internal financial control and ensuring its adherence across the programme.

The Finance Manager shall be a hands-on and participative leader, coach and mentor who will be part of an internal team to support in the areas of Finance, Asset management and ICT.

Key duties & responsibilities for the role include:

Financial Management

  • To lead in the robust overall financial management of the Kenya programme in line with Mary’s Meals financial processes and policies.
  • To guide, advise and support the finance team in the management of the organizational cash flow, payables, and receivables.
  • To manage effective and consistent implementation of financial and accounting policies and procedures.
  • To develop and implement best practice finance and administrative systems, working with MMI Finance colleagues.
  • To oversee the management of the fixed asset register.
  • To pro-actively advise on general financial matters or financial risks to the Head of Services.

Financial Reporting and Management Accounting

  • • To supervise the month end processes, including the accurate and timely posting of all required journal entries.
    • To lead the production of a high-quality management accounts pack, including detailed analytics and commentary, and ensure they are submitted within the agreed deadlines
    • To lead in the preparation and timely submission of the year-end financial reports.
    • To oversee the annual audit process, including preparation of all audit deliverables.
    • To review and submit routine management and donor reports.

Budgeting

  • To assist the Head of Services in preparing annual budget in consultation relevant departments.
  • To prepare quarterly budget reviews, in consultation with the Head of Services.
  • To provide timely information and commentary to support the monthly budget vs actual monitoring process.

Statutory and Regulatory Compliance

  • To lead the production of the Annual Accounts in line with UK GAAP (Charities SORP (FRS 102)) and in-country statutory requirements and liaise with external auditors to ensure a smooth audit process throughout the year.
  • To manage compliance with all relevant Charity, Company and Tax legislation through timely submission of statutory filings and remittances.

Financial Systems and Controls

  • To ensure quality control over the completion and recording of financial transactions and financial reporting.
  • To maintain day-to-day compliance with the Scheme of Financial Delegation.
  • To ensure accurate, timely recording and management of restricted funding.
  • To support the HR department in payroll management by delivering accurate and timely payment to all staff.
  • To evaluate, develop and implement appropriate financial systems and liaise with suppliers/3rd party providers as required.
  • To provide training, support, and guidance to users of financial systems.
  • To specify, test and implement interfaces between financial systems and other management information systems.

Governance, Technology and Administration:

  • Maintain key organizational documents and records.
  • Support the Head of Services to ensure that the Mary’s Meals Kenya programme is accredited and compliant with all legal requirements, in cooperation with the appropriate line Ministries.
  • To work with the Mary’s Meals International IT and Operations team to ensure the ongoing maintenance and updating of information systems and infrastructure, including hardware, software, and applications.
  • To ensure that IT services and systems are well set up and maintained in all sites.

External Representation

  • Managing and maintaining of excellent relations with all of Mary’s Meals partners, stakeholders, and visitors.

People

  • To directly supervise the Finance Officer(s) and ensure that his/her direct reports are managed in a pro-active and supportive manner to encourage high standards and best practice in all aspects of programme delivery.
  • Lead, coach, and mentor his/her team in their respective functions to maintain high standards and to ensure close and supportive supervision of staff.
  • Assist in the management of Human Resource related emerging issues including assisting with disciplinary action and grievance hearings, when appropriate and required, in conjunction with the HR & Administration Manager and the Head of Services.
  • To be a member and active participant of the Extended Leadership Team (ELT)

Other

  • To contribute to the establishment of a positive, healthy, and safe work environment in accordance with appropriate legislation and regulations.
  • To create a culture of collaboration and continuous learning where staff are encouraged and supported to grow and develop and are held accountable for their actions.
  • Other duties commensurate with the role.

Qualifications, Skills, and Experience

Essential

  • Degree in a relevant subject (e.g. Accountancy, Logistics, Supply Chain Management, business administration) or equivalent level professional experience is essential.
  • CPAK qualified, or equivalent, with at least 5 years post qualification experience
  • Fluent written and spoken English
  • Able to communicate well across all levels
  • Able to work well with people of different cultures and nationalities
  • Advanced team leadership and management skills
  • Advanced and well-developed inter-personal skills, with solid track record in persuading and influencing others
  • Proven ability to lead a team to drive forward and consolidate change and influence behaviours
  • Ability to work under pressure and meet deadlines
  • Excellent attention to detail
  • Proficient in Microsoft Office, particularly Excel and Word
  • Extensive experience of budget and financial management and implementation of internal control frameworks

Desirable

  • Proven project management skills
  • Understanding of the principles of international development
  • Understanding of the place of school feeding in relief and development
  • Familiarity with using planning tools in international development, including using and developing monitoring and evaluation systems for logistics/systems.
  • Experience of working in a charity or non-governmental organisation

How to Apply

Applications stating expected salary and CV (including contacts for three referees) should be e-mailed to jobs.kenya@marysmeals.org indicating the position title and applicant’s name in the subject line.

All attached files should be saved under the applicant’s name.

Deadline for receipt of applications is Wednesday, 31st August 2022 at 16:30 hours.

Only the shortlisted candidates will be contacted via official Mary’s Meals email address.

Mary’s Meals never asks candidates to pay any money or pay for tests at any stage of the interview process.

We are committed to equal employment opportunity regardless of race, colour, religion, sex, national origin, sexual orientation, age, marital status, disability, gender, gender identity or expression.

We are proud to be an equal opportunity employer.

Accounting and Finance, NGO and UN
Updated: August 6, 2022 — 4:48 am