Office Admin – Manufacturing Industry

at Brites Management Services Ltd (view profile)
Published May 14, 2024
Expires June 4, 2024
Location Mlolongo, Machakos County, Kenya
Category Business Administration  
Job Type Full-time  

Description

JOB TITLE: OFFICE ADMIN

NATURE OF JOB: FULL TIME

INDUSTRY: MANUFACTURING

SALARY: KSH 27,000 – 35,000

JOB LOCATION: MLOLONGO

Duties and Responsibilities

  • Greet visitors and answer incoming calls, providing assistance and directing inquiries to the appropriate staff members.
  • Manage office correspondence, including sorting mail, drafting emails, and preparing outgoing shipments.
  • Maintain office supplies inventory by checking stock levels, placing orders, and organizing supply closets.
  • Schedule and coordinate meetings, appointments, and travel arrangements for staff members.
  • Assist with document preparation, formatting, and proofreading, ensuring accuracy and adherence to company standards.
  • Handle basic accounting tasks, such as processing invoices, expense reports, and reimbursements.
  • Organize and maintain physical and digital filing systems, ensuring files are labeled, organized, and easily accessible.
  • Assist with HR-related tasks, including maintaining employee records, processing payroll, and coordinating employee events or training sessions.
  • Support special projects and initiatives as assigned by management, contributing to the overall success of the organization.
  • Uphold confidentiality and discretion in handling sensitive information and documents.

Key Requirements - Skills, experience and qualification

  • Diploma or equivalent; associate or bachelor's degree preferred.
  • Proven experience in an administrative role, with a strong understanding of office procedures and practices.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software applications.
  • Excellent communication skills, both verbal and written, with a professional and courteous demeanor.
  • Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
  • Ability to work independently with minimal supervision, as well as collaboratively in a team environment.
  • Adaptability and flexibility to handle changing priorities and meet deadlines in a fast-paced environment.
  • Positive attitude, proactive approach, and willingness to take on new challenges and responsibilities.

HOW TO APPLY

If you meet the above qualifications, skills and experience send CV urgently to recruitment@britesmanagement.com quoting the job title as the subject line on your email

Interviews will be conducted on a rolling basis until the position is filled.

Only the shortlisted candidates will be contacted.

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