Job Purpose:

The Assistant Accountant- GL & Fixed Assets is responsible for maintaining accurate records of assets, recording asset additions and disposals, calculating resulting gains and losses; tracking asset movements, preparing month-end journal entries arising from fixed asset activities and computing depreciation.

Key Responsibilities

General Ledger:

• Review all expense general ledger accounts and passing the appropriate journal entries to ensure that capital items are not expensed.
• Prepare and upload all general ledger (GL) journals for all transactions going through the GL in the month.
• Prepare and maintain up to date prepayments and accrual schedules and ensure that they give a true reflection of the general ledger.
• Prepare timely monthly reconciliations of balance sheet accounts for prepayments, accruals and selected inventory accounts on a monthly basis and as may be required.
• Entering financial data such as accruals, deferrals, reclassification, and interdepartmental entries into the ledger on a monthly basis, as well as preparing reports.
• Reviewing and performing account analysis to ensure that journal entries and balances are correct.
• Performing and reviewing ledger sub ledger reconciliations for all balance sheet items.
• Generating fixed asset register and fixed asset movement schedule which ties to the General Ledger.
• Assisting in instituting financial controls (including end of day, end of month procedures) that are aimed to ensure integrity of financial data capture and aide in the process for regular reconciliations.
• Reviewing supporting documentation for accounting transactions.
• Keeping abreast of regulatory requirements and best practices in accounting.
• Preparing management accounts including balance sheet and profit and loss statement and budget analysis.

Fixed Assets:

• Record fixed assets by creating and supervising a system of procedures, forms, and controls.
• Effective maintenance of the company’s fixed assets and depreciation schedules.
• Allocate tag numbers to fixed assets to effectively track them from time to time.
• Record in the accounting system newly acquired fixed assets.
• Coordinate disposal of obsolete fixed assets in conjunction with the procurement team and passing the requisite journals to record the disposals in the system.
• Track, compile, and record project costs in fixed asset accounts; close out the accounts at the completion of the projects.
• Perform reconciliation of fixed asset ledger balance with the general ledger.
• Perform depreciation calculation for all fixed assets.
• Perform revision and update on the detailed schedule of accumulated depreciation and fixed assets.
• Track assets movements by ensuring all transfers are initiated and completed online to have an accurate asset register.
• Coordinate physical verification of fixed assets as per policy and reconcile to the asset register.
• Provide Fixed Assets management reports.
• Create fixed asset related audit schedules and collaborate with auditors on their assignments.
• Ensure that all assets are insured by preparing a schedule of fixed assets for insurance, renewal every financial year and subsequently send any new asset acquisition to the insurer for addition to insurance schedule.
• Coordinate insurance claims for lost or damaged assets as per insurance policy.
• Prepare schedules required for tax computation purposes as and when required to ensure that proper and maximum possible capital allowances are claimed periodically.
• Justify any adjustments to fixed assets with proper analysis of the impact it has on depreciation.
• To reconcile fixed assets register to the general ledger on a monthly basis breaking down major categories of assets into cost, depreciation and net book value.

People Management & Leadership

• Strive for personal development by engaging in learning and seeking coaching and feedback on a regular basis.
• Contribute to team efforts by demonstrating responsibility, respect and accountability.
• Develop good relationships with team members, supervisors and managers while contributing time, energy and ideas to team efforts and meetings.

Client Engagement and Management

• Develop, manage and maintain strong mutually beneficial relationships with external stakeholders e.g., auditors, banks, auditors, tax authorities etc.

Qualifications

• Bachelor’s degree in Accounting, Finance, or business related field;
• Certified Public Accountant (CPA) or Chartered Accountant (CA) certification;
• At least 2 years of progressive accounting experience with at least 1 year on AP/AR management
• Experience in the Oil and Gas industry is preferred but not required;
• Strong computer skills, including proficiency in Microsoft Excel and accounting software and experience using financial systems e.g., ERP systems;
• Knowledge of GAAP, IFRS, and other relevant accounting standards;
• Strong financial, risk, client, people-management and leadership skills;
• Strong attention to detail, analytical, communication, interpersonal, and organizational skills