JOB TITLE

PROCUREMENT OFFICER

NATURE OF JOB

FULL TIME

INDUSTRY

FMCG

SALARY

KSH 35,000-40,000

JOB LOCATIONS

PARKLANDS

Duties and Responsibilities

• Identify potential suppliers and vendors through market research, supplier evaluations, and networking.
• Evaluate supplier capabilities, pricing, and quality to select the best suppliers for goods and services.
• Negotiate contracts, terms, and pricing agreements with suppliers to ensure favorable terms and conditions.
• Collaborate with internal departments to assess their procurement needs and develop purchase plans.
• Determine quantity requirements, delivery schedules, and budget constraints for procurement activities.
• Forecast demand for goods and services to ensure timely availability and optimal inventory levels.
• Manage the end-to-end procurement process, including requisitioning, sourcing, purchasing, and receiving.
• Create and issue purchase orders to suppliers, ensuring accuracy and compliance with organizational policies and procedures.
• Monitor order status, track deliveries, and resolve any discrepancies or delays with suppliers.
• Supplier Relationship Management:
• Cultivate and maintain strong relationships with key suppliers and vendors.
• Address supplier performance issues, resolve disputes, and escalate issues as necessary.
• Collaborate with suppliers to improve product quality, reduce costs, and optimize supply chain efficiency.
• Review and negotiate contracts and agreements with suppliers, ensuring compliance with legal and regulatory requirements.
• Monitor contract performance and adherence to terms and conditions, and enforce contract compliance as needed.
• Renew contracts, renegotiate terms, and manage contract extensions or terminations as necessary.
• Monitor procurement expenses and analyze spending trends to identify cost-saving opportunities.
• Develop and implement cost-control measures to optimize procurement processes and reduce expenses.
• Prepare budget forecasts and reports on procurement activities for management review.
• Ensure compliance with procurement policies, procedures, and regulations.
• Conduct risk assessments of suppliers and vendors to mitigate supply chain risks.
• Stay abreast of changes in regulations and industry standards, and implement policies and procedures to maintain compliance.

Key Requirements Skills, experience and qualification

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• 3years of experience in procurement, purchasing, or supply chain management roles.
• Proficiency in procurement software and ERP systems for purchase order management and supplier relationship management.
• Strong negotiation skills and knowledge of procurement best practices.
• Excellent analytical and problem-solving skills for assessing supplier capabilities, evaluating bids, and making procurement decisions.
• Ability to analyze data and financial information to support procurement planning and decision-making.
• Strong written and verbal communication skills for interacting with internal stakeholders, suppliers, and vendors.
• Ability to communicate effectively across different levels of the organization and with external partners.
• Excellent organizational and time management skills to manage multiple procurement projects and deadlines simultaneously.
• Attention to detail and accuracy in procurement documentation and record-keeping.
• Strong negotiation skills and the ability to drive favorable terms and pricing agreements with suppliers and vendors.
• Experience in contract negotiation and supplier relationship management.
• Ability to identify procurement challenges, develop creative solutions, and resolve issues effectively.
• Proactive approach to addressing procurement issues and driving process improvements.
• Muslims are encouraged to apply for balance and diversity in the company

HOW TO APPLY

• If you meet the above qualifications, skills and experience send CV urgently to recruitment@britesmanagement.com quoting the job title as the subject line on your email
• Interviews will be conducted on a rolling basis until the position is filled.
• Only the shortlisted candidates will be contacted.