Trade Operations Assistant
Published | May 7, 2024 |
Expires | May 28, 2024 |
Location | Nairobi, Kenya |
Category | Other Jobs |
Job Type | Full-time |
Description
Key Responsibilities
- Assist in the trade operations processes, documentation, systems and interface with relevant internal and external counterparts.
- Assist in the preparation, review, editing of contracts and addendum to commercial standards and business expectations.
- Issue and manage Letters of Credit for purchases and sales – tracking and resolving any arising issues.
- Coordinate and manage contract/ trade re-cap/ shipment planning & LC execution with suppliers, logistics operations teams.
- Assist in daily trade operations and resolve any contract/ shipment and LC related issues.
- Assist in resolve quality-claims (off spec), partial loading (dead freight), non performance or default (cancellation), delay or postponement, and any other contract related problems in coordination with suppliers/customers.
- Work with the Trade Operations Manager to manage tenders (procurement/sales) participation – prepare required documentation and arrange prepayment, earnest money, performance bond as applicable.
- Assist the Trade Operations Manager by providing monthly shipping reports, and other insight reports and analysis for management to monitor and grow the business.
- Assist in maintaining an active dialog with customers and suppliers to ensure smooth and accurate execution of product contracts.
- Assist in ensuring all operations are carried on in an appropriate, cost-effective way.
- Improve operational management systems, processes, and best practices for all operational activities on importation and banking.
- Arrange shipping details, import licenses, customs declarations, shipping, and routing of product.
- Expedite import arrangements and maintains current information on import tariffs, licenses, and restrictions.
- Ensuring that all operational company practices and day to day operational work are complying.
- Identify gaps with Import compliance manual, recommend and implement improvements.
- Assist with cross-functional projects related to import transactions.
Client Engagement and Management
- Develop, manage and maintain strong mutually beneficial relationships with external stakeholders
Qualifications
- A bachelor's degree in any field related to Business, banking, and Importation.
- Minimum 5 years of experience in managing trade operations and imported goods or any related/similar position.
- Professional in using charts and making analysis reports.
- Excellent communication skills & relations with all banks and full awareness of new banking rules that might arise.
- Solid understanding of financial management & banking & central bank policies and procedures.
- ·Fluent in the English language whether in reading, business writing and especially in international correspondence & professional emails.
- Experience in international trade contracts in a way that secures and guarantees company rights.
- Full awareness of Cost, Insurance, and Freight (CIF) and all international shipping agreements used in the transportation of goods between a buyer and a seller.
- Full awareness of all kinds of documents related to import and banking with laws and regulations.
- Full awareness of bank transfers & Electronic Funds Transfer (EFT) according to new laws and any new laws that might arise.
- Full awareness of customs taxes according to new laws and being always of any updates that might arise.
- Full awareness of customs & tax rules and regulations for best implementation methods.
- Full knowledge and awareness of different types of shipping whether through air, land, or sea according to the type of goods with consideration to speed, cost, safety & Freight Cost.
- Full awareness of the central bank of Kenya rules and policies including but not limited to Interest Rates, Inflation Rates, Official Exchange rates & credit facilities.
- Good Understanding of general finance and budgeting, banking facilities, loans, L/C’s and best practices for companies small & big projects.